Headwork provides accounting, bookkeeping, payroll, and tax filing services for small businesses, and specialized factoring billing services for factoring companies. Based in Everett, Washington, serving clients nationwide.
Headwork is the dedicated back-office team behind growing factoring, logistics, and small business operations — bookkeeping, AP/AR, payroll, reporting, taxes, and compliance, all under one roof. We handle these services for businesses across every industry, with deep, hands-on expertise that lets us specialize in trucking & logistics.
Software and AI are powerful, but they don't pick up the phone when something's urgent or understand the story behind your numbers. We pair smart tools with real people who treat your business like their own.
From factoring and logistics to gas stations, retail, restaurants, and trades — we've built our practice around the cash-flow-heavy, transaction-heavy businesses that need more than a generic bookkeeper.
Invoice verification, debtor ledgers, reserve tracking, and reconciliations built for high-volume receivables purchasing.
Deep, hands-on knowledge of OTR and drayage — settlements, fuel & expense tracking, IFTA, and the compliance work that keeps fleets rolling.
Fuel & convenience-store sales reconciliation, vendor payments, sales tax, and daily cash management for high-transaction sites.
POS-to-books reconciliation, inventory cost tracking, payroll, and sales tax filing so the counter stays your focus.
Daily sales, tips and payroll, food-cost tracking, and vendor bills handled so owners can run the floor.
Contractors, salons, auto shops, clinics, and more — invoicing, payroll, job costing, and tax-ready books every month.
Multi-channel sales reconciliation, merchant-fee tracking, inventory, and sales tax across the states you sell in.
Everything a lean team needs to grow — books, payroll, reporting, and tax-ready records every month, handled by a team that scales with you.
Scaling fast and outgrowing spreadsheets? We become the finance department you don't have to manage.
Stop letting billing capacity cap your growth. Hand your billing desk to a team already fluent in trucking — OTR and drayage, accessorials, rate cons, and paperwork. Onboard more carriers, take on more clients, and grow your book without scrambling to hire and train.
From forming your business to year-end filing, Headwork covers the full accounting, administrative, and advisory stack — so nothing falls through the cracks.
Accurate, audit-ready books maintained continuously, not scrambled at quarter-end.
We own the cash-flow cycle — getting you paid faster and paying out on time.
Full-cycle payroll your team can count on, every single period.
Clear, timely statements that actually drive decisions — not just compliance.
Year-round tax readiness, accurate filings, and no last-minute panic.
The administrative backbone that keeps your operation audit-proof.
Strategic guidance to help you structure, optimize, and grow with confidence.
Start on solid footing — we handle the paperwork to get your business legally established and authorized.
Behind on the books? We bring months — or years — of records current and clean.
Polished, accurate financials packaged exactly how lenders and tax pros expect them.
We handle the routine operational back-and-forth so it never lands on your desk.
A single, familiar point of contact who knows your business inside and out.
We shop the market for you — gathering and comparing quotes so you get the right coverage at the right price.
We research and vet collection agencies on your behalf, then point you to the right fit for your accounts.
Choosing the right TMS or tools is overwhelming — we research the options and guide you to a confident, faster decision.
Every month you get clean profit & loss statements, balance sheets, and cash-flow reporting — the same clarity a full in-house finance team would give you, without the overhead.
Carriers and brokers face a compliance burden no spreadsheet can keep up with. With deep experience across OTR and drayage, we handle the filings, settlements, and records so drivers stay on the road and audits stay uneventful.
We plug into your existing tools and become your finance team in weeks, not months.
A free consult to map your operations, pain points, and the systems you already use.
We connect to your accounting software, clean up the books, and build your reporting cadence.
Your back office runs on autopilot — bookkeeping, AP/AR, payroll, and compliance, handled.
Clear monthly financials and on-demand dashboards keep you informed and decision-ready.
Every business runs differently, so every Headwork quote is customized to fit. Engage us the way that works for you — by project, monthly, annually, or hourly.
How a dedicated outsourced back-office team compares to hiring in-house or using a big national chain.
From factoring desks to trucking fleets, here's what working with Headwork looks like.
Headwork took over our billing desk and we onboarded twice the carriers without adding a single hire. They actually understand freight — rate cons, accessorials, the works — so our invoices go out clean and we fund faster.
They reviewed our books and found money we were leaving on the table — between fuel tracking, missed deductions, and shopping our insurance, they saved us thousands a year. Settlements and IFTA are never a headache anymore.
It honestly feels like having an in-house finance team without the cost. They answer fast, they're proactive, and I finally get clean monthly reports I can actually understand. Best decision we made this year.
The essentials on our factoring billing services, small business accounting, pricing, and more.
A practical 10-point checklist to catch billing errors, speed up funding, and keep your books audit-ready — the same checks our team runs every day.
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